Terms of Service

As an organization choosing to participate and collaborate as a benefitting partner Washington County Gives requires that you enter into this Memorandum of Understanding which sets forth the services and duties provided by Washington County Gives and roles and responsibilities of all participants.

  1. I confirm my organization is a 501(c)(3) nonprofit and must upload a copy of our IRS determination letter as proof.
  2. I confirm my organization serves and/or has its headquarters in Washington County, MD.
  3. I confirm I am willing to share organizational details that establish transparency.
  4. I understand the charge for my organization to participate in Washington County Gives is $300 for an organization with paid staff and $65 for an all-volunteer organization and must be paid by February 28, 2020.
  5. I understand my organization is encouraged to focus the majority of its overall marketing efforts in the two weeks immediately leading up to the campaign to create a sense of county-wide excitement among donors, media partners and fellow nonprofits.
  6. I understand the CFWC is not responsible for the amount of money that may or may not be contributed to my organization during the 24-hour event. I understand that donors must choose the nonprofit they want to give to when making the online gift and that CFWC has no control over this process.
  7. I confirm if my organization has a website, we will add a washingtoncountygives.org link to our site as well as the Presenting Sponsors’ logos by April 1, 2020.
  8. I understand my organization, its staff, board of directors and volunteers will promote Washington County Gives on our social media sites in the days leading up to and during the 24-hour event using the marketing materials provided by CFWC.
  9. I understand my organization can recruit our own sponsors to provide “matching funds” during the 24-hour event to help encourage current and prospective donors to give to my organization. I understand that I must notify CFWC if I have matching fund sponsors to ensure all funds are reported at the conclusion of the event.
  10. I understand “matching funds,” unsolicited by my organization, are possible, but not guaranteed and that my organization will receive a percentage of any matching funds given based on a pro-rated formula and up to a certain dollar amount pre-determined by the incentive matching fund sponsor(s).
  11. I understand donors and prospective donors should be driven to the washingtoncountygives.org website during the 24-hour event to contribute, so an accurate total number of dollars raised can be reported at the conclusion of the event.
  12. I understand my organization will receive all monies donor-designated to my organization, less a transaction fee of 3% on all donations and 2.2% + $0.30 for credit card payments, or a $3 fee + the transaction fee of 3% for ACH payments for donations over $100.

  13. I understand if I am asked to participate in an interview with any media outlet (such as a newspaper, TV or radio station), I am to serve as a spokesperson on behalf of all nonprofits in my community participating in Washington County Gives.
  14. I understand CFWC will provide washingtoncountygives.org through Give Gab as an online platform that will safely process all contributions made during the event.
  15. I acknowledge that washingtoncountygives.org is an independent website and that technical difficulties, while not expected, may occur. In the event of technical difficulties or a lapse in service, prizes will be awarded at the sole discretion of the CFWC.
  16. I understand I must complete and return all information requested by CFWC by the deadline, or I cannot participate in future Washington County Gives’ days. 

  17. I understand I am responsible to retrieve any donation and/or donor information from the event through the Dashboard.
  18. I understand if I’m an organization participating in Washington County Gives for the first time, I am required to attend a training session with the Community Foundation on a date to be determined. For organizations who have previously participated in this event attendance to a Marketing/Training Session may be optional.

  19. I understand that CFWC will coordinate with local media in the Washington County area to help promote this event.

  20. I understand that at least one representative from my organization is required to attend the kick-off event on April 28, 2020.
  21. I understand all donations will get disbursed no later than June 30, 2020, via a check, minus any applicable fees.
  22. I understand my organization is responsible for sending thank you letters after the event to the presenting and supporting sponsors who provided matching funds as well as sponsors of any of the prizes my organization received.